Business Assistant

Business Administrative Assistant (m/w/d)
Office Düsseldorf or Berlin

While society is making strides toward a net-zero future, it isn’t happening fast enough.

ENGIE Impact delivers sustainability and net-zero solutions and services to corporations, cities and governments worldwide. We help organizations accelerate their sustainability transformations by providing end-to-end solutions that are environmentally and economically beneficial and result in long-term growth.

From strategy to implementation, our goal is to help our clients embed sustainability and net-zero throughout their operations, saving money and resources, and reducing their impact on the environment and the climate.

ENGIE Impact is unique because we can leverage ENGIE Group’s world-class expertise in zero-carbon energy, mobility, and buildings as well as innovative digital tools and financing capabilities to offer our clients a true end-to-end solution.

The Sustainability Solutions group within ENGIE Impact is a growing team of deep experts and top-tier consultants who are translating these capabilities into solutions for our clients’ most complex challenges.

With 20+ offices worldwide and headquarters in New York City, ENGIE Impact today has a portfolio of 1,000 clients, including 25% of the Fortune 500 Companies, across more than 1,000,000 sites

Ready to act Right Now, for Tomorrow?

Job Description

Within a rapidly growing team, we are looking for a new dynamic and highly motivated colleague to provide transversal support to our Business consultants on the administration of projects and sales operations. You will be based in Düsseldorf but you will be providing transversal support across our different local offices (Brussels, Paris, London, Berlin and Düsseldorf).

More particularly you will be responsible of the following tasks

• Sales Administration
  • Act as a support to the proposal process, including gathering necessary files, commercial administrative components and ensure these proposals are on timeline with all internal sales steps followed
  • Work with proposal bidders, you support to ensure that administrative requirements are fulfilled in the delivery of commercial offers and in the definition of contracts
  • Ensure data in our Salesforce (CRM) system is accurate and up-to-date at all times for all sales opportunities you are supporting
  • Prepare briefings for new business meetings and provide prep support for sales

• Project Administration
  • You support project managers to ensure that project administration is in order. This includes: preparation of mission sheets, follow-up on purchase orders, support in the implementation of project management procedures and best practices (e.g. support definition of latest estimates and verification of project time tracking )
  • Support the onboarding of new clients in close partnership with the client-facing teams to ensure all administrative steps have been completed
  • Work to continuously improve and optimize the administrative process on behalf of our internal teams and clients

• Executive Assistant
  • Provide support to our leadership team, working both on a one-to-one basis with the individual leaders, but also on a wider basis with internal and external clients
  • Acting as the point of contact between the leadership team and internal or external colleagues
  • Organize and prepare calls, meetings, conferences and team events in presence or as virtual meetings
  • Prepare reports, presentations and help with the creation and administration of dashboards
  • Conduct research into specific matters as required and reporting findings
  • Onboarding of new joiners, requesting access, IT material,..
  • Be a member of the EMEA Assistant team with regular meetings on sharing knowledge and support

Qualifications

Join a rewarding and flexible work environment that encourages autonomy and creativity and help us meet the decarbonization challenges of today and tomorrow. 

Background and Experience

• You have 3 to 5 years of experience in administrative support in sales or business development or project management.
• You have previous experience working within an international business context
• Nice to have: A Business Management or Bachelor’s degree

Communication, interpersonal and problem solving skills

• You are a team player and are recognized for your interpersonal skills and your ability to work collaboratively in a multicultural team environment
• You have a strong organization and prioritization skills, are attentive to details and are comfortable in multi-tasking

• You demonstrate autonomy, efficiency and resourcefulness in the execution of your task to meet deadlines

• You have proven experience working with various stakeholders across an organization in a fast-paced, dynamic environment

Software Proficiency

• You are fully proficient in Microsoft Office (Outlook, Word, Excel, Power Point), Teams, SharePoint, Adobe Acrobat.
• Nice to have: Previous experience with Salesforce or similar CRM software

Languages

• You are fully proficient in German and English, both written and spoken.
• Nice to have: Knowledge of a language of one of our other local offices (French, Dutch)

Equal Employment Opportunity

All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.