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Contract Work Cost Administrator

Administrative support / Logistics / Secretarial
ENG00028607 Requisition #

ENGIE is a leading energy and services company focused on three key activities: production and supply of energy, services and regeneration. Our 17,000 employees combine these capabilities for the benefit of individuals, businesses and communities throughout the UK & Ireland.

We enable customers to embrace a lower carbon, more efficient and increasingly digital world. Our customers benefit from our energy efficient and smart building solutions, the provision of effective and innovative services, the transformation of neighbourhoods through regeneration projects, and the supply of reliable, flexible and renewable energy.

ENGIE improves lives through better living and working environments. We help to balance performance with responsibility, enabling progress in a harmonious way.

Globally, the ENGIE Group employs 160,000 people worldwide and achieved revenues of €60.6 billion in 2018.

ENGIE improves lives through better living and working environments. We help to balance performance with responsibility, enabling progress in a harmonious way.

ENGIE are recruiting for a Contract Work Cost Administrator to be based at Manchester Joint Hospital, Cobbett House, Manchester, M13 9WL. This is a permanent full-time role working 40 hours per week. On offer is a salary banding of £18,000 - £23,000, dependent upon skills and experience.

Office based – working 8.30AM to 5PM Monday to Friday

General Overview

The role of the Contract Work Cost Administrator is to carry out general administrative duties as required by the small Management Team of 10 -12, on site. 

This will include approving labour records, receipting purchase orders, raising purchase orders, completing purchase card logs and updating the administration manual as required. There will also be a requirement to provide administrative support to the Partnership Senior Management Team, including booking meetings and organising travel and accommodation.


  • End to End workflow administration of Projects and Lifecycle Works through SAP System

  • Supports works Projects and Lifecycle Managers with oversight and distribution of internal Orders

  • Raising and Receipting of any project and lifecycle to include all overhead Purchase Orders

  • Liaising with subcontractors.

  • Raising of all client Invoices and Credit Notes through SAP

  • Monthly review of all GRIR and WIP (Work in Progress)

  • Administration of contract variations

  • Processing and inputting of employee data in SAP for Sickness, Absence, Annual Leave and Overtime / Payroll

  • Generates all required data to the Account Manager for the monthly client report

  • Administration of all Purchase Card expenditure receipts and reconciliation  

  • Support the wider contract with general administrative support as required

Specific Aspects of the role:

  • Purchase cards – Ensure all Pcard expenditure for the Contract is accurately logged and recorded.

  • Service Partner – Reconcile all chargeable works on a monthly basis for invoicing to the client.

  • Ensure all subcontractor expenditure is accurate and consistent with quotes.

  • GRIR – Reviewed monthly, actions completed in month

  • Minute taking at client meetings

  • Organisation of meeting schedules and room bookings

  • Travel booking and management for Senior Management Team

  • Other ad hoc administrative duties as required

Qualifications & Experience

  • Experienced in MS Office applications and Outlook  
  • Proficient in Excel
  • Ability to consistently deliver outputs required with a high degree of accuracy
  • Ability to balance and prioritise workload at various times in the monthly schedule
  • Good communication and customer service skills
  • Demonstrate good time management skills, working to deadlines and adhering to set procedures 
  • Good organisational skills
  • Willing to learn from others
  • Healthcare & Construction experience would be an advantage.
  • Ability to understand excel spreadsheet required

For more information about ENGIE, please visit:


For this role, you must have evidence of the right to work in the UK. There is no re-location package with this job role. ENGIE do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

The ENGIE Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to ENGIE Managers.

If you are a disabled applicant and meet the minimum outlined in the job description, you will be given the opportunity to demonstrate your abilities at interview.

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