ROLE DESCRIPTION: 

1. Employee Lifecycle Management

Onboarding & Employment Administration

• Support recruitment operational activities such as candidate sourcing coordination and interview arrangements
• Manage end‑to‑end onboarding processes including contract issuance, document verification, medical examination coordination, work pass processing, system setup, and logistics.
• Manage operational support for Non‑Traditional Source (NTS) workforce, including coordination of travel and accommodation where applicable.

Probation, Contracts & Exits

• Manage probation confirmation processes in partnership with line managers.
• Monitor fixed‑term contracts and manage renewals in compliance with local legislation.
• Ensure effective and compliant offboarding processes, including statutory notifications and work pass updates.

2. HR Data & Reporting

• Maintain accuracy, integrity, and governance of HR data across systems including SAP SuccessFactors, Sezame, and local HRIS.
• Produce timely HR reporting, metrics, and dashboards to enable data‑driven decision‑making.
• Participate in HR / HRIS enhancement projects, automation initiatives, and process optimization activities.
• Support internal and external HR audits.

3. Engagement

• Serve as the first point of contact for employee queries related to HR policies, benefits, and procedures.
• Provide accurate and timely responses to employee inquiries.
• Support in the mobilization and demobilization of employees for assigned work sites (e.g. ENGIE CV)

4. Benefits Enrolment & disenrollment

• Provide new hire information to benefits vendors
• Provide leaver information to benefits vendors

5. Other Scope but not limited to below

• Prepare and provide necessary documentation for audit reviews (internal and external audit)
• Process invoice from suppliers (e.g. medical check, insurance, MOM, flights tickets, etc.)
• Prepare verification of employment letter when required/requested

6. Learning Administration:

• Registration of company planned courses.
• Monitor and maintain HRDF utilisation (MY specific)
• Collection of learning needs and prepare the analysis
• Update training records in Sezame

ROLE REQUIREMENTS: 

• Diploma / Bachelor’s degree in Human Resources, Business Administration, or related field
• Minimum 3 years of HR Operations experience covering full spectrum
• Good interpersonal and consulting skills to interact with multiple stakeholders
• Knowledgeable in local employment rules and regulation