Contracts Administrator

The Contracts Administrator is responsible for the administration of various contracts for multi-party renewable energy projects as well as the monitoring and administration of the contracts in relation to the required scope of work which includes managing variations and working closely with the project teams to ensure project stakeholders are notified in accordance with the various contractual provisions. The Contracts administrator shall assist in the analysis and comparison of contract terms and pricing during EPC, O&M and third-party agreements. The Contracts administrator shall also ensure that the Procurement Policy of Engie SA is administered correctly when engaging with third parties in procurement related matters. The Contracts Administrator shall be required to deliver small scale projects from inception stage (request for information) to close out stage (final completion) of the project.

Commercial Correspondence:

• Drafting and distribution of notices under the various Contracts
• Record keeping and maintaining the contractual Notice Register comprising of Notices to and from the Project Stakeholders.
• Diligently storing notices and project related information on SharePoint.

Cost Management:

• Management of the cost allocated to each Consultant/third party/Service Provider by keeping track of all invoices and setting them off against the allocated budget
• Creating Purchase orders for new Agreements.
• Checking and evaluating of invoices.
• Coordinate the preparation of the monthly Cost Certificate with Project Finance and the Finance Team.
• Coordinate the preparation and administration of other Cost Certificates/ Payment Milestones in accordance with the relevant Contracts. 
• Performing analysis and pricing comparisons.
• Provide input into the annual budget and co ordinate with Finance Team
• Manage all Variation orders in accordance with the relevant agreements

Reports:

• Consolidating, reviewing, preparing, and providing input into reports associated with the Construction and Operations of the projects as per the relevant project agreements.
• Input into other reports provided by third party i.e. Owner’s Engineer and LTA

Contract Management:

• Ensure operational project obligations in terms of its respective EPC, PPA and O&M Contracts are met and support respective subject leads in terms of the obligations of the remainder of the project documents.
• Implement the obligations tracker for all operational projects and present the PPA & O&M Contract Obligations tracker to the BTE teams.
• Contract administration and management during pre and post project execution.
• Managing the claims process and assisting relevant stakeholders in resolving disputes.
• Assist in the implementation of dispute resolution practices to effectively mitigate contractual risk.
• Assist in managing various consultants (IE, OE & LTA). Full engagement and communication with consultants in terms of contract negotiations and implementation.
• Management of land lease agreements and other relevant Service Level Agreements associated to the Projects
• Management of Long Term Service Agreements (LTSA’s) and the amendment thereof, as and when it is required.

Meetings:

• Attending all key meetings and taking minutes/action points of the meetings
• Distribution of accurate meeting minutes to relevant stakeholders

KEY ACTIVITIES:

Internal Communication:

• Project Team
• Finance department
• All levels of staff (during Financial Close)

External Communication:

• Single Buyer Office
• Independent Power Producers Office
• External Lawyers
• EPC Contractor and O&M Contractor
• Suppliers and Consultants
• Land owners

Qualifications & Experience:

• Quantity Surveying Qualification (preferable) or Construction Management Qualification
• 4 - 7 years relevant experience in Renewable Energy Construction Industry

Skills & Behavioural Attributes:

•    Commercial letter drafting 
•    Legislation, Policies, Procedures and Standards
•    Records and Information Management
•    Understanding and Interpretation of Contracts
•    Contract/Project management
•    Understanding the principles of Financial Accounting
•    Attention to Detail
•    Interactive Communication
•    Teamwork
•    Writing Skills
•    Self-motivated and Self-Disciplined
•    Commercial Acumen
 

ENGIE Southern Africa (Pty) Ltd is committed to equality, employment equity, and diversity. In accordance with the employment equity plan of ENGIE Southern Africa (Pty) Ltd and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.  ENGIE Southern Africa (Pty) Ltd reserves the right not to make an appointment to the posts as advertised. Candidates with disabilities are encouraged to apply for positions.