EA to Functional Heads

Job title : Executive Assistant to the Functional Heads

Location: Viman Nagar ,Pune

Job Type: Full-time , Contractual position on third party payroll.

Job Overview:

We are seeking a proactive and organized Executive Assistant to support the Functional Heads in managing daily operations and ensuring efficient workflow. The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Administrative Support: Manage the calendar, schedule meetings, and coordinate travel arrangements. Ensure timely communication of changes and updates.
• Documentation: Prepare, review, and organize reports, presentations, and other documents for meetings and strategic discussions.
• Communication Liaison: Act as a point of contact between the Heads and internal/external stakeholders, ensuring effective information flow.
• Meeting Coordination: Organize and prepare materials for meetings, take minutes, and follow up on action items.
• Project Management: Assist in tracking ongoing projects and initiatives, providing regular updates and status reports.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality in all aspects of the role.

Qualifications:

• Education: Bachelor’s degree in Business Administration or related field preferred.

• Experience: Minimum of 5-8 years of experience as an executive assistant or in a similar administrative role, preferably in a corporate environment.

• Skills:
  • Proficient in Microsoft Office Suite (Excel, PowerPoint, Word) and other relevant software.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication abilities.
  • Ability to prioritize tasks and manage multiple projects simultaneously.

• Attributes:
  • High level of integrity and professionalism.
  • Strong problem-solving skills and adaptability to changing environments.
  • Detail-oriented with a proactive approach to work.
  • Multitasking