Procurement Assistant

We are building a diverse and inclusive team and this opportunity is open to any qualified internal and external applicants. Women, candidates from Africa and those with experience working on the continent are particularly encouraged to apply for this role.

About ENGIE Energy Access (EEA)

ENGIE Energy Access is the leading Pay-As-You-Go (PAYGo) and mini-grids solutions provider in Africa. The company develops innovative, off-grid solar solutions for homes, public services and businesses, enabling customers and distribution partners access to clean, affordable energy. The PAYGO solar home systems are financed through affordable instalments from $0.19 per day and the mini grids foster economic development by enabling electrical productive use and triggering business opportunities for entrepreneurs in rural communities. With over 1,700 employees, operations in nine countries across Africa (Benin, Côte d’Ivoire, Kenya, Mozambique, Nigeria, Rwanda, Tanzania, Uganda and Zambia), over 1.6 million customers and more than 8 million lives impacted so far, ENGIE Power Corner aims to impact 20 million lives across Africa by 2025.

www.engie-energyaccess.com

Job Overview

The Procurement Assistant will work to manage the following Procurement activities:

Objectives of this role

• Support the company in optimizing best Procurement policies and practices.
• Provide excellent customer service.
• Demonstrate effective organizational and resource management skills.
• Comply with national and local regulations.

Responsibilities

• Assist in audit of documentation and contract terms required for trade transactions.

• Assist in building relationships with organisational network and external vendors for procurement.

• Assist in ongoing review records and information to determine if work processes and procedures are effective.

• Draft proposal requirements or procurement details to potential sellers.

• Gather list of sellers in line with selection processes.

• Operate new technologies and electronic tools.

• Provide receipt of products based on procurement requirements and quality assurance processes.

• Support data collection on potential sellers that fulfil requirements.

• Support procurement activities based on product specifications and customer needs.

• Support work improvement activities and performance improvement strategies.

• Track statuses of purchase orders based on organisational procedures.

• Use the latest technology to improve operations.
• Submitting payment requisitions on behalf of suppliers and staff.

• Performing clerical tasks such as filing, scanning documents into an electronic system, and making copies of documents
• Making travel arrangements for executives, including booking flights and arranging accommodations and transportation as needed
• Assist the Procurement Manager conduct market analysis and research as needed
• Drafting letters and memos to staff members and vendors, as directed by supervisor.
• Preparing Local Purchase Orders (LPO) and ensuring these are signed off appropriately as needed.
• Ensuring that the records management system is, managed, maintained and
• Ensure that an accurate track of contracts is kept

Required qualifications

• Advanced Diploma in Purchasing and Supply Management, bachelor’s degree will be an added advantage
• 2 years’ experience

Preferred skills and qualifications

• Paid up Member of the Zambia Institute of Purchasing and Supply (ZIPS)
• Minimum 1 year experience in a procurement role