1. POSITION DETAILS

Position Title:

Finance Operations Intern

Reports to:

Senior Finance Manager

Department:

Finance

Period:

12 months Fixed Term Contract

Location:

ENGIE Southern Africa: 3012A Winnie Mandela Drive

Bryanston, Sandton,  Johannesburg South Africa

2. BACKGROUND

ENGIE is global leading energy company that develops its businesses – Power, Natural Gas, Energy Services – around a model based on responsible growth to take on the challenges of the transition to a low-carbon economy: security of supply, the rational use of resources, access to sustainable energy and climate change. The Group provides governments, communities, cities and businesses with efficient and innovative solutions based on its expertise in four key sectors: independent power development, renewable energy, liquefied natural gas and energy efficiency services.

For more information please visit: www.engie.com or www.engie-africa.com

The Group turnover in 2024 was 73.8 billion Euros. The Group is listed on the Paris and Brussels stock exchanges (ENGI) and is represented in the main financial indices (CAC 40, Euronext 100, FTSE Eurotop 100, MSCI Europe) and non-financial indices (DJSI World, DJSI Europe, Euronext Vigeo Eiris - Eurozone 120/ Europe 120/ France 20, MSCI EMU ESG screened, MSCI EUROPE ESG Universal Select, Stoxx Europe 600 ESG, and Stoxx Global 1800 ESG).

3. KEY RESPONSIBILITIES

The key responsibilities of the Finance Operations Intern will be, but not limited to, the following:

General:

• Perform regular reconciliations of AP and AR accounts.
• On a monthly basis, process all relevant transactions in the sub ledgers of AR and AP with special note on overdue items and making appropriate disclosures to the General Accounting Manager.
• Support monthly closing activities by ensuring capturing of invoices with proper cut-off and accuracy of entries.
• Validate accounts payable invoices for accuracy and compliance.
• Participate in process improvement initiatives and the implementation of automation tools.
• Ensure compliance with internal controls, company policies, and accounting standards.
• Perform bank transaction capturing and maintain accurate records .
• Conduct monthly balance sheet reconciliations to ensure financial accuracy.
• Prepare and maintain VAT input schedules in accordance with regulations.
• Assist in preparing financial reports and analysis as needed.

Detailed responsibilities:                                                                                                                       

• • Account Payable Process:

1. Invoice recording

• Monitor the AP aging report, follow up on overdue items.
• Invoice Reception and Validation – Ensure that all invoices are supported with an authorized signature and are cross checked against a valid PO and PR prior to capturing and paying.
• Validate the invoice against the authorized PO for accuracy quantity, description ,price etc.
• Ensure that all invoices are recorded on the AP ledger and are paid timeously.
• Manage credit notes .
• Prepare a monthly Vendor Reconciliation (Identify Key vendors , obtain vendor statements and reconcile to the GL follow up and clear long outstanding unreconciled balances .
• Responsible for the maintenance and  aging of creditors books /GL.

2. Payment approval General

• Review and verify the payment terms, Perform (automated) match - PO-based (banking detail to be managed by treasury).
• Approve invoice for payment (Verify the invoice has a valid PO and authorised signature before preparing the batch payment).
• Generate payment proposal and review before submitting the general accountants and General accounting manager approvals.
• Generate payment run.
• Review payment run to ensure that all payments that were submitted for payment were paid.
• Report any unusual or abnormal transactions to the general accounting manager.

3. The following payments will be expected to be included in the accountant scope

• Electronic Payments (All Online payments)
• Foreign Currency Vendor payments
• Standing or debit order payments (SAP)
• One-time vendor payments (SAP)
• Manual Payments, Urgent payments, Down Payments, Payments without Invoice.
  • Account Receivable Process:
• Monitor the AR ageing report, follow up on outstanding balances, and escalate overdue receivables when needed.
• Customer invoicing – Responsible for generating an d sending invoices to customers accurately and timeously.
• Cash collection -Responsible for monitoring receipt of cash flows from customers.
• Receivables monitoring and follow-ups (Reviewing aging reports ,identifying overdue accounts , initiate legal discussions and escalations if necessary).
• Provision for Bad Debt (ECL) – Align to Engie provision for bad debts policy and calculate the estimated ECL.
• Reconcile balances Monthly - Once all discrepancies have been investigated and adjustments made compare final balance in AR to the customer statement and payment receipts.
• Close collaboration with Operations on the AR ledger maintenance (Billing, accounts reduction, …).

• • Bank and Cash Process:
• Perform monthly bank Reconciliations using bank statements and being responsible to identify and follow up on all unreconciled balances whilst ensuring that the balances on both the bank statement and cash book agree.
• All allocations from bank statement must be allocated to the correct general ledger account (GL/AP/AR FA).
• All Bank recons must be completed for all accounts monthly with unreconciled amounts reported to reviewed and resolved within 30 days by the General Accounting Manager.

Any adhoc requests required to support other accounting teams within the centralized entities.

4. COMMUNICATION AND WORKING RELATIONSHIPS

Internal:

• Finance Team
• Operation Team
• Procurement Team
• Maintenance Team
• Administration Team

External:

• Vendors
• Customers
• Other Contractual Counterparties

5. QUALIFICATIONS, EXPERIENCE AND SKILLS

Education

• National Diploma or BCom Degree in Accounting/Financial Management
• Qualified accountant with additional relevant qualifications

Language

• English: excellent communication skills spoken, written and verbal

IT

• Must have a high degree of skill in Business Computing Applications such as Word Processors, Spreadsheets, PowerPoint and Enterprise Resource Planning applications (Maximo/SAP or equivalent)

Experience

• At least 1-2 year experience  in the accounting preferably in Accounts Payable or General Accounting
• Knowledge of both IFRS as required and applied to the IPP business
• Preferred knowledge of the main database platforms used  - (SAP, MS Office)
• Advantageous working within a multi-cultural environment
• Knowledge of joint venture operations within a multinational business environment
• Interaction with operation, maintenance, administration or similar
• Experience working in a shared services or centralized finance team is a plus

Behavioural Competencies

• Attention to detail: maintains high levels of accuracy in a high-volume environment
• Time management: manages deadlines efficiently, especially during month-end closing and payment runs.
• Communication skills: interfaces professionally with suppliers and internal stakeholders
• Adaptability: works effectively in a changing environment and remains flexible in a fast-evolving environment (e.g., system upgrades, new processes). Respects the others as well as the cultural diversity
• Analytical thinking: Investigates variances and proposes root-cause resolutions (pro-active approach)
• Team player: collaborates with local and remote teams, ability to create a climate of open communication
• Integrity and confidentiality: maintains high ethics standard

6. GENERAL RESPONSIBILITIES

• Adheres to the Company Policies and Procedures;
• Behaves in a responsible way;
• Lives the values of the Company;
• Undertakes other duties as may be requested within reason.

1. POSITION DETAILS

Position Title:

Finance Operations Intern

Reports to:

Senior Finance Manager

Department:

Finance

Period:

12 months Fixed Term Contract

Location:

ENGIE Southern Africa: 3012A Winnie Mandela Drive

Bryanston, Sandton,  Johannesburg South Africa

2. BACKGROUND

ENGIE is global leading energy company that develops its businesses – Power, Natural Gas, Energy Services – around a model based on responsible growth to take on the challenges of the transition to a low-carbon economy: security of supply, the rational use of resources, access to sustainable energy and climate change. The Group provides governments, communities, cities and businesses with efficient and innovative solutions based on its expertise in four key sectors: independent power development, renewable energy, liquefied natural gas and energy efficiency services.

For more information please visit: www.engie.com or www.engie-africa.com

The Group turnover in 2024 was 73.8 billion Euros. The Group is listed on the Paris and Brussels stock exchanges (ENGI) and is represented in the main financial indices (CAC 40, Euronext 100, FTSE Eurotop 100, MSCI Europe) and non-financial indices (DJSI World, DJSI Europe, Euronext Vigeo Eiris - Eurozone 120/ Europe 120/ France 20, MSCI EMU ESG screened, MSCI EUROPE ESG Universal Select, Stoxx Europe 600 ESG, and Stoxx Global 1800 ESG).

3. KEY RESPONSIBILITIES

The key responsibilities of the Finance Operations Intern will be, but not limited to, the following:

General:

• Perform regular reconciliations of AP and AR accounts.
• On a monthly basis, process all relevant transactions in the sub ledgers of AR and AP with special note on overdue items and making appropriate disclosures to the General Accounting Manager.
• Support monthly closing activities by ensuring capturing of invoices with proper cut-off and accuracy of entries.
• Validate accounts payable invoices for accuracy and compliance.
• Participate in process improvement initiatives and the implementation of automation tools.
• Ensure compliance with internal controls, company policies, and accounting standards.
• Perform bank transaction capturing and maintain accurate records .
• Conduct monthly balance sheet reconciliations to ensure financial accuracy.
• Prepare and maintain VAT input schedules in accordance with regulations.
• Assist in preparing financial reports and analysis as needed.

Detailed responsibilities:                                                                                                                       

• • Account Payable Process:

1. Invoice recording

• Monitor the AP aging report, follow up on overdue items.
• Invoice Reception and Validation – Ensure that all invoices are supported with an authorized signature and are cross checked against a valid PO and PR prior to capturing and paying.
• Validate the invoice against the authorized PO for accuracy quantity, description ,price etc.
• Ensure that all invoices are recorded on the AP ledger and are paid timeously.
• Manage credit notes .
• Prepare a monthly Vendor Reconciliation (Identify Key vendors , obtain vendor statements and reconcile to the GL follow up and clear long outstanding unreconciled balances .
• Responsible for the maintenance and  aging of creditors books /GL.

2. Payment approval General

• Review and verify the payment terms, Perform (automated) match - PO-based (banking detail to be managed by treasury).
• Approve invoice for payment (Verify the invoice has a valid PO and authorised signature before preparing the batch payment).
• Generate payment proposal and review before submitting the general accountants and General accounting manager approvals.
• Generate payment run.
• Review payment run to ensure that all payments that were submitted for payment were paid.
• Report any unusual or abnormal transactions to the general accounting manager.

3. The following payments will be expected to be included in the accountant scope

• Electronic Payments (All Online payments)
• Foreign Currency Vendor payments
• Standing or debit order payments (SAP)
• One-time vendor payments (SAP)
• Manual Payments, Urgent payments, Down Payments, Payments without Invoice.
  • Account Receivable Process:
• Monitor the AR ageing report, follow up on outstanding balances, and escalate overdue receivables when needed.
• Customer invoicing – Responsible for generating an d sending invoices to customers accurately and timeously.
• Cash collection -Responsible for monitoring receipt of cash flows from customers.
• Receivables monitoring and follow-ups (Reviewing aging reports ,identifying overdue accounts , initiate legal discussions and escalations if necessary).
• Provision for Bad Debt (ECL) – Align to Engie provision for bad debts policy and calculate the estimated ECL.
• Reconcile balances Monthly - Once all discrepancies have been investigated and adjustments made compare final balance in AR to the customer statement and payment receipts.
• Close collaboration with Operations on the AR ledger maintenance (Billing, accounts reduction, …).

• • Bank and Cash Process:
• Perform monthly bank Reconciliations using bank statements and being responsible to identify and follow up on all unreconciled balances whilst ensuring that the balances on both the bank statement and cash book agree.
• All allocations from bank statement must be allocated to the correct general ledger account (GL/AP/AR FA).
• All Bank recons must be completed for all accounts monthly with unreconciled amounts reported to reviewed and resolved within 30 days by the General Accounting Manager.

Any adhoc requests required to support other accounting teams within the centralized entities.

4. COMMUNICATION AND WORKING RELATIONSHIPS

Internal:

• Finance Team
• Operation Team
• Procurement Team
• Maintenance Team
• Administration Team

External:

• Vendors
• Customers
• Other Contractual Counterparties

5. QUALIFICATIONS, EXPERIENCE AND SKILLS

Education

• National Diploma or BCom Degree in Accounting/Financial Management
• Qualified accountant with additional relevant qualifications

Language

• English: excellent communication skills spoken, written and verbal

IT

• Must have a high degree of skill in Business Computing Applications such as Word Processors, Spreadsheets, PowerPoint and Enterprise Resource Planning applications (Maximo/SAP or equivalent)

Experience

• At least 1-2 year experience  in the accounting preferably in Accounts Payable or General Accounting
• Knowledge of both IFRS as required and applied to the IPP business
• Preferred knowledge of the main database platforms used  - (SAP, MS Office)
• Advantageous working within a multi-cultural environment
• Knowledge of joint venture operations within a multinational business environment
• Interaction with operation, maintenance, administration or similar
• Experience working in a shared services or centralized finance team is a plus

Behavioural Competencies

• Attention to detail: maintains high levels of accuracy in a high-volume environment
• Time management: manages deadlines efficiently, especially during month-end closing and payment runs.
• Communication skills: interfaces professionally with suppliers and internal stakeholders
• Adaptability: works effectively in a changing environment and remains flexible in a fast-evolving environment (e.g., system upgrades, new processes). Respects the others as well as the cultural diversity
• Analytical thinking: Investigates variances and proposes root-cause resolutions (pro-active approach)
• Team player: collaborates with local and remote teams, ability to create a climate of open communication
• Integrity and confidentiality: maintains high ethics standard

6. GENERAL RESPONSIBILITIES

• Adheres to the Company Policies and Procedures;
• Behaves in a responsible way;
• Lives the values of the Company;
• Undertakes other duties as may be requested within reason.