Job Title: Executive Admin – HR Operations

Location: UAE (Dubai)
Reporting To: HR Officer & Office Manager

Mission

• Provide clear, professional, and accurate advice and guidance to managers on a wide range of onboarding-related issues.
• Deliver HR operations support to managers and staff that is responsive and timely.
• Assist the Admin Manager in Dubai with day-to-day administrative activities.

Key Responsibilities

• Ensure all new joiners in the Middle East are scheduled for mandatory inductions and maintain accurate tracking.
• Provide first-level support to Line Managers on all matters related to mandatory training, including follow-up and data file updates.
• Assist the Admin Manager in Dubai with daily administrative tasks and event organization.
• Coordinate with internal stakeholders to confirm induction dates and ensure timely communication and invitations to participants.
• Prepare reports as required by management.
• Manage new joiner announcements across the region.

Key Qualifications & Skills

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Ability to manage workflow in a fast-paced, lean environment with multiple and changing priorities.
• Experience in handling ambiguity and providing quick solutions/recommendations.
• Strong ability to maintain confidentiality regarding employee matters.
• Excellent interpersonal skills: patient, helpful, and professional as the first point of contact for employee issues.
• Ability to handle multiple projects and meet deadlines.
• Detail-oriented with exceptional organizational skills; accuracy is essential.