Procurement - Management in Training - UAE National only
(PO Agent)

JOB FAMILY : TRANSACTIONAL PROCUREMENT MANAGEMENT

Description

Detailed responsibilities ▪ Manage and follow up procurement requests and orders ▪ Ensure that delivery of the product or the service is compliant with the contractual terms (time, quality, price …)

▪ Manage daily activities within the “Procure to Receive” process, with purchasing operations policies and procedures

Support specifiers and confirm needs

✓ Receive procurement requests

✓ Record or re-record supply needs

✓ Identify and select the best supplier (references, catalogues)

✓ Ensure good compliance with operating procedures (quotes)

✓ Verify purchase requisitions for accuracy, completion, required approvals, and contract compliance

✓ Address inquiries on missing items / order status of products from internal customers

Execute the core aspects of the supply process

✓ Convert low-to-moderate spend/risk purchase requisitions, covered under contract, to a purchase order (PO); approve POs up to a specified amount

✓ Handle procurement requests and prioritize requirements based on urgency (regrouping orders based on volumes)

✓ Place orders into the information system

✓ Ensure order accuracy, ship method, payment terms, etc.

✓ Maintain correct pricing on item files, orders, shipments, and specifications. Resolve discrepancies related to procurement / pricing issues

✓ Ensure the Group's rules, health, safety & sustainable development policies and ethical standards (internal and external) are applied throughout the Procurement process

Manage supply logistics

✓ Provide suppliers with valid delivery dates and support order expediting; Track incoming deliveries (reminders)

✓ Approve orders up to the permitted value

✓ Manage and identify risks of breaches in the supply chain and inform the specifier (traceability)

✓ Facilitate the correct use of tools

✓ Interact with suppliers to resolve transactional issues on a daily basis

Manage and resolve non-compliances and disputes

✓ Manage disputes (receipt, invoicing)

✓ Assess internal operational performance and suppliers (compliance)

✓ Suggest ways to reduce incidents

✓ Interface with accounts payable for payment or other issues relating to suppliers

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