Job Title:

Document Controller

Department:

Smart 4 Power

Reporting To:

Project Manager

Site:

Job Purpose:

Energy Efficiency department document controller.

Key Responsibilities:

·     Preparation/compilation/editing of project documentation (inspection requests, material/technical/method statement submittals)

·     Following and improving document control procedures

·     Distribute project related documents to client and internal teams

·     Ensure documents are shared at key times to facilitate timely project completion

·     File documents in physical and digital records

·     Create templates for future use

·     Manage the flow of documentation within the organization

·     Maintain confidentiality around sensitive information and terms of agreement

·     Copy, scan, and store documents

·     Ensuring all documentation meets formal requirements and required standards

·     Sorting, storing, and retrieving electronic and hard copy documents on behalf of clients and internal team members

·     Documentation required for issuance of Purchase Orders

·     Inventory records of the materials in stores

Skills Required:

·       Proven work experience as a Document Controller or similar role

·       Familiarity with project documentation process

·       Hands-on experience with MS Office and MS Excel

·       Knowledge of Electronic Document Management Systems (EDMS)

·       Proficient typing and editing skills

·       Data organization skills

·       Administration skills

·       Be thorough and pay attention to detail

·       Able to work well with others

·       Customer service skills

·       Knowledge of the English language

·       Work well under pressure

·       Flexible and open to location change

·       Able to carry out basic tasks on a computer or hand-held device

Qualifications:

·       Bachelor degree in information system and technology, management or similar

Other Requirements:

·            

Scope and Limits of Authority: 

·        

Employee

Manager

Name:

Date:

Signature: