Executive Assistant

EXECUTIVE ASSISTANT

ENGIE Impact EMEA

(Europe, Middle-East, Africa)

 Sustainability Solutions 

Engie Impact delivers sustainability solutions and services to corporations, cities and governments across the globe. Comprised of existing and proven ENGIE Group businesses, ENGIE Impact brings together a wide range of strategic and technical capabilities, to provide a comprehensive offer to support clients in tackling their complex sustainability challenges from strategy to execution. Why join us?

With 18 offices worldwide and headquarters in New York City, ENGIE Impact today has a portfolio of 1,000 clients, including 25% of the Fortune 500 Companies, across more than 1,000,000 sites. ENGIE Impact was created to engage with executives and organizational leaders to set tailored strategies and specific roadmaps to achieve their sustainability and zero-carbon objectives, across energy, water, waste and more, globally.

Ready to act Right Now, for Tomorrow?

The assistant acts as a partner and anchor to the her managers, providing secretarial support to optimize their efficiency, developing and applying best practices, and ensuring that quality, efficiency, accuracy and cost awareness are respected for those key functions.  Proactively anticipating the managers’ needs is essential as well as possessing a strong desire and enthusiasm to learn and understand the key issues they are managing.

Job Description 

• Provide Executive Assistant support to C-Suite Executive and Senior Leadership representatives to assist with the smooth-running of the leadership team of their respective businesses areas, working both on a one-to-one basis with the executives, but also on a wider basis with internal and external clients
• Acting as the point of contact between the executives and internal or external colleagues
• Liaising with clients, welcoming and looking after visitors
• Organizing and preparing (virtual) meetings, booking meeting rooms, organizing conference calls and MS-teams meetings, management of calendars and schedules; organizing management events
• Making domestic and international travel arrangements and detailed travel itineraries
• Producing reports and presentations
• Maintaining the current filing and database system
• Support Ethics and Risk /H&S compliance processes and preparation of necessary paperwork
• Flexibility to assist in meetings and business/project deadlines
• Completing expenses and work schedules
• Conducting research into specific matters as required and reporting findings
• Audit and administration of holiday entitlements and expenses procedures for Executive (and wider team)

 Do you tick all the boxes?

We are looking for talented and motivated people to create the future of sustainability transition. Join a rewarding and flexible work environment that encourages innovation and creativity and help us meet the energy challenges of today and tomorrow. 

Experience

• Minimum 6 years of experience as Executive Assistant, with self-confidence and self-awareness.
• Bachelor’s degree desirable.
• Previous experience working within an international context is essential.
• Proven experience of fostering a good (virtual/ hybrid) office environment and corporate culture while closely working with counterparts in other office locations.
• High level of proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, SharePoint and Social Media web platforms, and quickly adaptation to new systems
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Highly resourceful team-player, with the ability to work autonomously.
• Nice to have : Previous experience in supporting the compilation of engaging and complex presentations.
• Nice to have: Previous experience in using online project/practice management systems

Skills

• Trustworthy, with a mature approach to tasks and the ability to maintain confidential information.
• Possess exemplary time management, multi-tasking, detail-oriented and organisational skills while able to work independently.
• Proactivity, ability to take decisions and to solve issues before they transform into problems.
• demonstrate entrepreneurship to improve processes.
• Proficient in the management and organisation of busy and complex diary and travel arrangements.
• Accuracy/excellent attention to detail.
• Excellent planning and organizational skills to ensure effective and timely output.
• Excellent interpersonal and communication skills both written and oral.
• Fluent in English & French (any other European language capability is advantageous).
• Motivated, reliable and with a positive attitude.
• Good understanding of international working and business operations of a global consultancy.

Location: Paris