Executive Assistant

About Us 

ENGIE is pillared by 4 key businesses - Renewables, Energy Solutions, Networks, Thermal & Supply. Together with our 96,000 employees, our customers, partners and stakeholders, we are committed to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally-friendly solutions. Inspired by our purpose, we reconcile economic performance with a positive impact on people and the planet, building on our key businesses – gas, renewables, energy, services, to offer competitive solutions to our customers. 

Energy is our future, save it. 

Key Responsibilities: 

Personal Assistant to MD: 

• Managing the calendar, including making appointments and booking of conference room. 

• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department 

• Organize domestic and international travel, including booking flights, hotels, and creating detailed itineraries. 

• Submission of expenses claims 

• Coordinate with internal and overseas staff for obtaining approvals on signing of documents and cheques. 

Office Admin Support:

• Provide the daily admin / operation support to the office and ensure positive and productive work environment. 

• Ensure accurate maintenance of data and records, and timely renewals for memberships, licenses and correspondences with all relevant authorities, associations and chambers of commerce, etc 

• Assist in ensuring accurate records and timely renewals of all relevant insurances 

• Ensuring office supplies, stationery, and pantry supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times. 

• Ensure the tidiness of office space and pantry. 

• Assist and coordinate on office event and meeting. 

• Liaise with dispatch and cleaning vendor 

• Assist in opening letter box, distribute mails. 

• Register door access for new staffs 

• Pick up and answer all incoming calls. 

• Company certificate / vehicle registration or renewal. 

• Manage staffs domestic and international travelling arrangement.

Skills & Experience: 

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Degree/Diploma in Business Administration, Management, Secretarial Studies, or a related field. 

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Minimum 5 years of experience in an Executive Assistant, Personal Assistant, or similar role. 

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Prior experience supporting senior executives in a fast-paced corporate environment. 

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Ability to prioritize tasks, manage multiple projects, and meet deadlines. 

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High integrity when handling sensitive and confidential matters. 

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Strong interpersonal skills to liaise effectively with internal and external stakeholders. 

When you join ENGIE, you will have access to:  

• The opportunity to have a meaningful job where you can make a difference 

• A career management plan with opportunities to grow in an international environment 

• Attractive and competitive package 

• Dynamic and inclusive work environment 

• Continuously evolve as a professional, coupled with a variety of training opportunities