PURCHASE ORDER AND INVOICE SPECIALIST

WITH FRENCH

BUCHAREST

ENGIE GBS ROMANIA

One of the world's leading energy companies, ENGIE is present across the entire energy chain, in electricity and natural gas, from upstream to downstream. By placing responsible growth at the heart of its businesses (energy, energy services and the environment), its mission is to meet major challenges: meeting energy needs, ensuring security of supply, combating climate change, and optimizing the use of resources.

GBS is part of ENGIE, partnering with the support functions for the ENGIE's Business Units and Corporate. It currently has 7 Business Support functions: purchasing, consulting, finance, real estate and logistics, legal, human Resources, information systems. By 2025, GBS is ENGIE's "transition maker" for support function excellence. Amplifying ENGIE's net zero mission, we provide a competitive edge through efficient operations, strategic resource allocation, and pioneering in culture and technology.

At ENGIE, every talent has a role to play in accelerating the energy transition. Make a difference and enjoy a fulfilling professional experience, take on exciting challenges, and shape the path that suits you. Join us and be part of the adventure of our century!

What you will do:

The Purchase Order and Invoice Responsible monitors the day-to-day activities of the order management unit within the P2P-T&E unit, part of the ENGIE IT Operations Division. The P2P-T&E cell is the central point for the Procure to Pay (P2P) and Time and Expense (T&E) processes.

The Purchase Order and Invoice Responsible:

• Manages purchase requisitions: tracking of purchase requisitions and entry of specific requisitions (régie)
• Manages orders: tracking and correction of orders and entry of specific orders (régies).
• Manages receipts: monitoring of receipts and empowerment of operational staff to enter their receipts
• Manages invoices: monitoring and reporting on reconciliations and payments
• Manages supplier reminders in liaison with GBS Procurement, GBS Finance, operational staff and suppliers
• Makes the contributions expected by management and support functions, in particular Finance and HR, in accordance with their processes

Desired education, expertise, and skills: 

• Occasional travel to France/Belgium may be required.
• At least 3 years' professional experience, ideally in a similar environment (purchasing department, accounting department or as a contract manager)
• Analytical mindset and strong desire to optimize administrative processes
• Ethics and respect for rules, rigor and autonomy
• Communication and education: interaction not only with external suppliers, but also with internal teams (ENGIE IT, GBS Procurement and GBS Finance).
• Knowledge of tools for order management (SAP Ariba) and invoice management (Basware), ERP (SAP S4/HANA: MM, PA and FI-CO), ticketing (ServiceNow) and office applications (MS O365: Outlook, Word, Excel, PowerPoint).
• Languages: French and English
• People skills: good communication skills, team spirit, reliability, thoroughness, speed of execution, respect for deadlines

Benefits:

• • Private health insurance for you and your family;
  • Opportunities for ongoing personal and professional development;
  • Meal tickets;
  • Work-life balance;
  • Annual extended holiday entitlement, depending on the length of employment;

Only candidates selected for interviews will be contacted.

If you decide to send us your personal information in order to apply for this position, please be aware of our job candidate GDPR Data Privacy Notice: https://www.engie.ro/wp-content/uploads/2022/09/ER_Nota-de-informare-Candidati.pdf.

ENGIE is an Equal Opportunity Employer. Our commitment is unwavering: we do not discriminate based on race, color, age, sex, religion or religious creed, national origin, marital status, gender expression, genetic information, sexual orientation, ancestry, mental or physical disability, military or veteran status, or any other characteristic protected by law.