ASSISTANT

Qualifications

• You have a diploma in Office Management or similar.
• Languages : fluent in Dutch and French and proficient in English
• Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook,…)
• Good oral and written communication skills
• Sens of initiative, autonomy, solution oriented and able to manage priorities

Your function

Assistant to the Committee for Prevention and Protection at Work:

• You provide support to the ISPP team and respond directly to the ISPP manager
• You play a key role within the CPPW as its secretary :
  • you are responsible for the logistic organization of the plenary monthly meetings
  • You are responsible for organization of the preparation meetings
  • you are responsible to establish and diffuse the report of the plenary monthly meetings
  • you are responsible for the convocation and the related useful documents
  • You are responsible to establish/update the following useful documents :
    • Annual Health and Safety action plan
    • ISPP Monthly report
    • CPPW actions follow-up
• You are responsible for the correct diffusion of all deliverables of the department to our internal clients
• You are responsible for managing, scheduling and organising meetings, travels and conferences participation
• You are responsible for organizing video-conferences and welcoming external visitors
• You manage the ISPP mailing box : preventionservice@tractebel.engie.com  

Assistant to the Human Ressources Director:

• You handle general secretarial tasks
• You are responsible for managing, scheduling and organising meetings, travels, organize events
• You are responsible for welcoming external visitors as well as newcomers in the team for the team.
• You keep the internet pages up to date;
• You will have the opportunity to be involved in more specific missions/tasks related to the department.
• You are responsible for the public subsidy files for people with disabilities : you will have to follow up on existing files with the competent public authorities and when necessary initiate new requests

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