Title:
Coordinator
Department:
Operations
Reporting To:
Facility Manager
Site:
EC -
JOB PURPOSE:
The Facilities Coordinator will work closely with the Facilities Manager to support all facilities activities. The Facilities Coordinator will provide administrative support to the Facilities Manager and the Facilities organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff. Additionally, the Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support.
KEY RESPONSIBILITIES:
• Assist the Facilities Manager in all aspects of project implementation as needed.
• Support the Facilities Manager with external contacts as needed.
• Communicate and liaise directly with the operations departments to coordinate maintenance and repair work and ensure a quick turn around and return of repairs for smooth functioning of the outlets
• Be responsible for the testing of fire alarms, emergency lighting etc. on a routine basis as required by local authorities and Fire Service.
• Provide administrative support to the Facilities team.
• Assist facilities staff in locating parts, supplies, and materials.
• Supervise and train facility employees and contractors as needed.
• Be available to initiate emergency maintenance work outside of normal working hours, as required for: full power failure, evacuation fire system re-set and / or failure of mechanical systems
• Carry out holistic portfolio survey to assess units for remedial maintenance, supervise refurbishment / mini project works and prepare reports as requested
• Prepare and assist in the preparation of monthly Maintenance reports.
QHSE
• Take reasonable care of your own health and safety and not to put other persons - fellow employees and members of the public - at risk by what you do or don't do in the course of your work;
• Cooperate with any company efforts to improve health and safety at work;
• Comply with any reasonable instruction given to you in the interest of health and safety.
• Not to interfere with or misuse anything that's provided for your health, safety or welfare
• Report any accidents, injuries or illnesses you may suffer as a result of doing your work, or any accidents, injuries or illnesses you become aware off that involves a fellow employee or member of the public at your place of work.
•
SKILLS REQUIRED:
• Build strong internal and external relationships using effective verbal and written communication skills.
• Work independently without regular direct supervision.
• Responsibility for follow-up on actions based on various team projects.
• Ability to perform and manage technically complex projects using independent judgment and personal initiative.
Rev. No: 1.0 Date: 01-08-19
This electronic version of this documents is current or when printed and stamped as a controlled document. All other copies are uncontrolled
FORM: JOB DESCRIPTION EC-HR-F06
• High organization skills in managing multiple projects simultaneously.
QUALIFICATIONS:
• Diploma Or Degree Certificate.
OTHER REQUIREMENTS:
• 3 to 5 years of facilities management experience. .
• Excellent standard of written and spoken English.
• Microsoft Suite of products including Excel, Outlook, Word, and PowerPoint