This notice provides you with information on the Processing of Personal Data when accessing and using an ENGIE recruitment portal.  

1. Purpose of the Processing  

The Processing has the following purposes :  

a) Enable a candidate, to create an account, fill in their profile.

b) Enable a candidate to apply for a job posted by an entity belonging to the ENGIE Group, 

c) Enabling ENGIE to manage the application (job interview, transmission and retention of resumes,..) 

d) Enabling ENGIE to automate the hiring process. 

e) Enabling the candidate to subscribe to other job offers of the ENGIE Group. 

f) Enable a candidate to subscribe to the ENGIE newsletter 

2. Who is the Data Controller  

The Data Controller is the legal entity of ENGIE offering to position or to which the candidate applies.    

3. Processing ground  

Your Personal Data is collected on the basis of the following legal grounds: 

•    Legitimate interest of the Entity to allow you as a potential candidate to create an account and fill out your profile  

•    Execution of pre-contractual measures when ENGIE allows you as a candidate to apply for a job offer published by an entity belonging to the ENGIE Group, for the management of your applications by recruiters (transmission and conservation of the CV and elements of the application, organization of exchanges with recruiters, job interviews…), the analysis of applications and the evaluation of candidates and finally the automation of the process of identification and selection of candidates.  

•    Consent : Your specific consent to allow you to integrate a CV database, have the possibility to be contacted for job offers according to your visibility choice, subscribe to the publication of other job offers from ENGIE and subscribe to the ENGIE newsletter.  

By submitting your application, you declare that your Personal Data is true, accurate, complete and not misleading. In addition, you authorise the Data Controller to take all reasonable steps to verify the Personal Data provided by you at any time during the application and selection process where this is permitted within the local legal context.  

4. Which Personal Data we collect from you  

The categories of Personal Data collected in this Processing are the following:  

a) Civil status (name, surname,...) ;  

b) personal information (phone number, address, email,...);  

c) training/education (title, credential, and dates);  

d) Professional experience (position and position held,...);  

e) Characteristics of the position sought by the candidate;  

f) submission of requests (sourcing, social networks, spontaneous request, ..)  

g) Results of tests carried out as part of the recruitment process (technical skills assessment, English test,...);  

h) General assessment of the suitability of the candidacy for the position to be filled.  

5. How long we store your Personal Data  

Your data are stored for 12 months after the last connection to your profile. 

6. Who are the recipients of your Personal Data  

Your data will be used by the relevant ENGIE recruiting and administrative services.   

Your data can also be accessed by some ENGIE Information and Technology (ENGIE IT) employees and its subcontractors (ACCENTURE, TEXTKERNEL, SAP) as part of their mission to maintain the application. Access to your data will be based on the “need to know” principle. 

When creating your account in the Engie Recruiting portal, you will have the possibility to choose the visibility level of your data amongst the 3 following options :   

 Option 1 : only recruiters managing jobs I apply to (ENGIE recruiters can only see your profile when they are responsible for the job(s) you applied to and will not be able to approach you for other job opportunities)  

 Option 2 : Only recruiters managing jobs of an ENGIE Company in your country / region of residence (ENGIE recruiters managing jobs that are located in the same country that you have chosen as your current country of residence can potentially see your profile and approach you for other job opportunities).  

 Option 3 : All recruiters managing jobs of all ENGIE companies worldwide (all recruiters within ENGIE can potentially see your profile and approach you for other job opportunities).  

You will have the possibility to change that option by yourself, at any point by accessing your profile settings in the ENGIE recruiting portal.  

7. Safeguards and Transfers  

Your Personal Data may be transferred outside of the European Union for application maintenance purposes by subcontractors of Engie IT. These transfers are protected by Standard Contractual Clauses. A copy can be obtained by sending a request to dpo@engie.com.  

8. Automated candidate sourcing (identification and selection process) 

In the context of its recruitment activities, ENGIE uses TextKernel to help recruiters efficiently and objectively find the most qualified and suitable candidates for a position.  

Your application will be automatically processed by TextKernel to identify your skills and professional experience in the form of keywords. 

TextKernel employs algorithms to sort your application based on their relevance to the search criteria set by the recruiter (skills, professional experience,..).  Your application will be classified by Textkernel according to the keywords identified by the recruiter for the position he or she is looking to fill. 

Your application will be classified by Textkernel against the key search terms identified by the recruiter for the relevant position which they are looking to fill. 

The recruiter will then analyse the list of candidates suggested by TextKernel and decide who will be retained for the rest of the recruitment process.  

You can request further information on the underlying logic, the process and its impacts by making your request to the data controller as indicated in section 9. Exercising your rights 

You have the right to contest the automate decision and also the right to request a human review in order to obtain a re-examination of your situation and/or an explanation of the decision taken or to contest it within one month of receiving the recruiter's decision not to continue the recruitment process.  

This right does not prevent you from exercising the rights mentioned in point 9 below. 

9. Your rights  

In accordance with the Regulation, you can exercise your rights of access, rectification or erasure of your data. You also have the right of objection, limitation and portability of your data.   

To exercise your rights, you are invited to send your request on https://engiegbs.servicenow.com/gdpr_portal/ A copy of your ID or a proof of identity should be attached to your request. ENGIE has appointed a Personal Data Protection Officer, whom you can also contact to exercise your rights at dpo@engie.com.  

If you feel, after contacting us, that your rights are not being respected, you can file a complaint with your country's data protection authority.